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This service is for faculty, staff, and student workers.
Below is the template for ITS to complete and share with any school, college, or department starting the process of connecting their data and/or technology to the Tommie Lake.
Introduction
This document establishes a clear understanding of the roles, responsibilities, and expectations between the internal business unit transitioning their product into Tommie Lake and the supporting teams. This serves as a foundational guideline to foster effective collaboration and ensure seamless service delivery. It outlines key commitments, responsibilities, and measurable service standards to enhance our great partnership and operational efficiency.
[Insert School, College, Dept. name] Team Roles
Each role is assigned specific duties that align with the enterprise hybrid data governance model and data mesh architecture, promoting a thriving St. Thomas data ecosystem.
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Role & Description
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Name
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Data Owner: A Data Owner is responsible for the overall management and governance of specific data assets within their business unit. They ensure the data's accuracy, quality, security, and compliance with relevant regulations, while overseeing access, usage, and any necessary corrective actions. A person can be both a Data Owner and a Product Owner or Functional Owner.
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[Insert Name]
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Product Owner: A product owner is an individual or department that contracts, pays for, and operates a technology tool or system, or data product. Ownership on making decisions regarding vision, prioritization, maintenance, risk, and management to ensure it delivers value to the University.
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[Insert Name, if not applicable enter N/A]
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Functional Owner: A Functional Owner is an individual or department responsible for overseeing a specific business function within an enterprise product. Advocating for functional needs that drive business value while ensuring the data and technology solutions effectively support operational processes. Coordinates with technical and data teams to enhance quality and minimize risk.
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[Insert Name, if not applicable enter N/A]
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Data Innovator: A Data Innovator is a professional who leverages data from the common layer of the data lake to develop new insights, data-informed action, or strategies that drive business growth and efficiency. They analyze trends and act as a trained bridge between the business unit and centralized data teams.
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[Insert Name, if none then enter None at This Time]
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Data Steward: A Data Steward is responsible for overseeing the day-to-day management and maintenance of data quality, integrity, and security across their business unit. They ensure that data is properly handled according to established policies, working closely with data owners and users to enforce data governance standards.
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[Insert Name, if none then enter None at This Time]
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Data Producer: A Data Producer is any individual or machine that creates, generates, or populates data within a product, tool, or system. Responsible for ensuring any provided data meets the product standards and in return, individuals, should expect to be made aware of the intended use of their provided data according to our Data Privacy Principles.
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All individuals and systems that generate [insert type of data - example: finance, student, alumni, etc.] data.
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Data Consumer: A Data Consumer is any individual or system that uses data for analysis, decision-making, or operational purposes within the University. They rely on accurate, timely, and accessible data provided by data owners and stewards to extract insights or drive business outcomes. They follow appropriate policies when utilizing data.
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[List out any group, audience, or team that may utilize this data]
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ITS Team Roles
Each role is assigned specific duties that align with the agreed enterprise hybrid data governance model, promoting a thriving St. Thomas data ecosystem.
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Role
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Team
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Product
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Product Owner: A Product Owner is an individual or department that contracts, pays for, and operates a technology tool or system, or data product. Ownership on making decisions regarding vision, prioritization, maintenance, risk, and management to ensure it delivers value to the University.
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ITS
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Tommie Lake
Banner
Salesforce
AWS
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Data Custodian: A Data Custodian is an individual or department that executes master data management enterprise-wide through automation and scale. Ensuring data is managed to enterprise standards and following Data Owners and Data Stewards requirements.
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ITS
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Tommie Lake
Banner
Salesforce
AWS
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Partnership in the University Data Ecosystem
Collaboration is key to keeping our University Data Ecosystem thriving, below are key items as a contributing member you agree to upholding.
- Function as the primary liaison and supporter of data product initiatives, ensuring smooth collaboration and communication across the organization.
- Define and maintain data quality standards for your data product while ensuring well-documented data definitions and processes in our Data Cookbook.
- Recommend the entire department completes the University Data Foundations training for high-level understanding of our data practices, and at least one individual completes the Data Steward training.
- Acknowledge that data within this product is the property of the University, will be treated as an asset, and be used to contribute to the common good of our overall University strategy.
- Identify all Personally Identifiable Information (PII) within your data products, follow regulations, and prioritize the University Data Privacy Principles.
Frequently Asked Questions
Who Do I Reach Out To if I have Questions?
For any questions regarding the Tommie Lake, a specific role mentioned above, or your product please submit a ticket through the Data Empowerment Request Form, selecting Training Resources (Data, Reporting, Analytics) option. An ITS team member will reach out once submitted.
What is Tommie Lake?
Tommie Lake is our centralized source of Primary and Secondary data for any and all data produced and consumed by the University of St. Thomas. This includes enterprise systems, applications, and third-party data stores. Tommie Lake will make St. Thomas data more consistent, accurate, faster and more insightful. It is our living data ecosystem!
What if we do not have a Data Steward or Data Innovator?
The role of a Data Steward is essential to managing data within your product and/or department, and most already have a team-member who regularly works with data or has data skills being utilized who only need to complete training. A team can have unlimited Data Stewards, and we recommend starting with the Data Foundations self-serve training course. Then those interested can continue on to the Data Steward self-serve training course.
To report a problem or receive additional troubleshooting, please contact the
Tech Desk.