Major/Minor Declaration Guide for Approvers

The approval dashboard displays buttons for Major and Minor requests followed by a number denoting any pending requests.

Simply click either button if pending requests exist to begin the approval process.

Image Description: Screenshot of a major/minor declaration request page displaying buttons labeled "Review Major Requests" and "Review Minor Requests". Each button displays a count of the total number of major or minor requests the approver must review.

To review pending Major/Minor requests:

1. Use the drop-down menu to review "All Majors/Minors" or to limit your review to an individual request.
2. Select one student at a time to review.
3. Review the student profile, student ID, request date and other student details.
4. It is the sole responsibility of the approver to determine which minors can be declared based on the students major(s).
   Example: Students cannot pursue a major and minor that share too many of the same core requirements.

Image Description: Screenshot showing a minor declaration request. The request is selected by the approver and the details of a student's request are displayed below.

When you are ready to submit your decision regarding the request, use the Update Status drop-down menu to select "Approve" or "Deny".

If you Approve the request:

• Use the New Catalog Term drop-down menu to enter the catalog term.
• If you are approving a major, you must assign a Major Advisor, if one is not already assigned (see below).
• If you are approving a minor, you SHOULD NOT assign a Minor Advisor unless your are an approver in the Opus College of Business.

If you Deny the request, all options become inactive as there are no other selections required.

After all required selections are entered, use the "Submit" button to enter your decision, or cancel the decision if you would like to start over.

Image Description: Screenshot of a minor declaration request page showing cursor making selections from drop-down menus to update the request. 

To assign an major advisor*:

1. Click the drop-down arrow under Major Advisor.
2. Search for the faculty member using last name and/or St. Thomas email.
3. Select the faculty member you wish to assign.

*Opus College of Business faculty should use the same steps to assign a minor advisor on a minor declaration, if applicable.

Image Description: Screenshot of a minor declaration request page showing advisor search fields labeled "Last Name" and "Email and buttons labeled "Search" and "Cancel" that are used to commit the search request.