Classroom Technology: MOH 343 Co-located/Hyflex Workflow

This article addresses the tasks required to deliver a co-located or HyFlex course in MOH 343.  In this document you will find:

• Instructor pre-class setup for full class participation teaching mode
• Instructor pre-class setup for breakout groups
• Starting and Ending Breakout Groups
• Technical troubleshooting
• Student Readiness

Instructions

Note before you start: Assigning Zoom Breakout Rooms is a host-only function. If you will be assigning breakout rooms (with iPads) in your class session, you will need to start your Zoom meeting as host on either the teaching station PC or the side display PC. It doesn’t matter which computer, but whichever PC you join Zoom as host is where you’ll also assign breakout rooms.

Instructor pre-class setup for full class participation teaching mode

1. Join Zoom from the teaching station (without audio) and start screen sharing your slides/visual presentation materials.
   • Dismiss the pop-up prompt to "Join Computer Audio on this PC".
2. Join Zoom from window-side display PC.
   This provides remote students with the Axis camera wide angle view of the classroom and audio from the lavalier microphone and catch box microphone.

• On the left side of the display, behind the display, toggle INPUT to HDMI 3 to select the display's dedicated PC.

• Log into the display’s dedicated PC with the keyboard and mouse on the table in front of the display.
• Join the Zoom meeting, start camera and join computer audio.
• Activate side-by-side mode for gallery view and pull slide view to the left as far as it will go to make it small and the gallery view large.

3. Turn on and test the lavalier microphone.
4. Turn on and test the catch box microphone.
5. Do a check-in with all remote students to make sure they can hear both microphones and that you can hear them.

Optional: Set up the Hovercam if desired for a second camera view focused on the area where you’re lecturing. In Zoom, remote students must individually pin the Hovercam camera view when they want to see close-up of you instead of the Axis cam, and unpin to go back to the Axis cam.

For details, view How to operate a Hovercam as a Webcam (1:32)

Using Zoom Breakout Rooms

View How to Assign, Manage, and Close Breakout Rooms for more details.

Instructor pre-class setup for breakout groups

1. Join classroom iPads to the Zoom meeting with the mobile Zoom app. During setup, DO NOT join computer audio – yet. (to avoid feedback during full class participation mode).

• For details, view Manage iPad audio for Breakout Groups (0:37)

2. The instructor must be joined to the Zoom meeting as the host on either the instructor station PC or window-side display PC. It doesn’t matter which computer you use as the host, but the one on which you started your meeting as host is where you’ll create breakout rooms.

Starting Breakout Groups

Note:  Before starting, the in-class breakout groups should be evenly spaced throughout the classroom and the iPads placed into acoustic shielding boxes to prevent iPad audio from bleeding over between groups. Adjust each iPad to the lowest volume setting that still allows remote students to be heard clearly.

1. Access Zoom on the PC in which you are logged in as host.
2. Select Breakout Rooms and assign remote students to breakout rooms(along with one iPad per breakout room) to allow remote students to interact with in-class students.
3. After assigning and opening the breakout rooms, ask an in-class student in each breakout group to accept the invitation to join the breakout group on their group’s iPad.
4. Each iPad will then Join Computer Audio to hear the remote students in their breakout group.

Ending Breakout Groups

1. To end a breakout group session and bring students back together into the full group, access Zoom on the PC in which you are logged in as host.
2. Select Close Breakout Rooms.
3. Zoom will then start a 60 second countdown seen by all breakout room participants.
4. During the countdown period each in-class breakout group should exit Zoom audio to avoid feedback when the iPad joints the main meeting.
5. When the counter reaches zero, all breakout rooms will close and both remote students and the classroom iPads will rejoin the main meeting automatically.
6. Participants can also elect to go back to the main meeting at any time.
7. The iPads may be set aside while not being used for breakout groups.

Technical Troubleshooting

• For technical issues with Zoom, call Zoom tech support directly at 888-799-9666. Zoom techs will even join your meeting to help troubleshoot.
• For technical issues related to classroom technology, call ITS Tech Desk at 651-962-6230.
• Connectivity problems that crop up in the course of a meeting, such as audio quirks or frozen video, are often resolved by simply leaving the meeting and rejoining with a fresh connection.

Remote Student Readiness

• Headsets (or earbuds) are strongly recommended to optimize audio for remote students.
  • Suggested Logitech model
• Emergency backup. Have a fully charged smartphone (iPhone, Android or Google Pixel) connected to 4G (cell network) with the free Zoom for Cloud Meetings app installed from your phone’s app store. Keep the phone on hand as an emergency backup to continue participating in class in case of a problem with your primary computer or WiFi.
• Etiquette. Participate from a quiet location without distractions and mute your microphone when you are not speaking.