Boodlebox is a powerful, secure collaborative AI platform specifically designed for higher education. It provides users with access to multiple leading AI models through a single, user-friendly interface. The platform supports teaching, learning, and research across all disciplines while promoting responsible AI use and enhancing digital literacy.
What Boodlebox Offers:
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Who Can Use Boodlebox?
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- Multi-Model AI Access: Use GPT-4, Claude, Gemini, and other top AI models in one place
- Collaborative Environment: Create group chats and shared folders for team projects
- Custom AI Assistants: Build specialized bots tailored to specific courses or departments
- Knowledge Management: Upload documents that AI can reference in conversations
- Responsible AI Integration: Built-in guardrails and educational resources
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Boodlebox is available to faculty and staff at St. Thomas through our limited license pool. It's particularly valuable for:
- Faculty: Create custom AI assistants for courses, provide personalized feedback, and develop innovative assignments
- Staff: Streamline administrative tasks, create departmental knowledge bases, and build custom workflow assistants
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Getting Started
Requesting an Account
Before you log in, a license needs to be assigned to your University of St. Thomas email account
Note: Boodlebox uses your official University of St. Thomas email address (e.g., abcd1234@stthomas.edu)
- Request an account using the "Click to Request Service" button to the right
- Once approved and your ticket has been closed, please allow 2-5 hours for the syncing of accounts to take place
Navigating to Boodlebox
Once your access is approved:
- Open your browser and go to https://boodlebox.ai/.
- Click Sign In in the top-right corner.
- Click on Sign in (top option of the window) to change from the Sign Up window
- Select the Sign in with your EDU Account option
- In the search box, type and select: University of St. Thomas (Minnesota).
- Follow the on-screen prompts to sign in:
- Boodlebox is a single sign-on platform, which means if you are already signed into another single sign-on platform, OneStThomas or Canvas for example, you may not need to sign in again. If you are not already signed in on one of those, you will need to sign in.
- The first time signing in (and periodically in the future) you will be asked to authentic your Canvas account. This is a necessary step in order to secure the link between the accounts.
- Select St. Thomas Boodlebox on the "Select Your Workspace" screen
Note: St. Thomas BoodleBox is your space with full unlimited access to all BoodleBox features. Your personal space is a basic (free) plan with limited daily usage
Explore Boodlebox features:
• Upload documents to your Knowledge Bank so the AI can reference them.
• Use Group Chats for collaboration with classmates or colleagues.
• Build custom assistants for courses or projects.
Getting Help
- Support Center: Explore Boodlebox Support Center for comprehensive tutorials and guides on using AI models, preparing courses, and creating assignments
- Customer Support Rep: Lorelai Kline
Note: Please do not contact BoodleBox directly for university-specific access or licensing issues.
Learning Resources
Boodlebox offers extensive official resources to help you get started:
Security Best Practices
To get the most out of Boodlebox while protecting sensitive information, we recommend completing the university's Information Security Awareness Training: Protecting our Data. This training provides valuable insights on using AI tools safely and effectively, helping you understand data privacy considerations and best practices that will enhance your BoodleBox experience.
You can find this training by searching OneStThomas for Learning & Performance Management, then navigating to Learner Home in your training dashboard. For assistance accessing the training portal, visit our knowledge base article: Learning and Performance portal - How to Find, Request, and Launch Training.
Frequently Asked Questions
Q: Is there a cost to use Boodlebox? A: Boodlebox is provided at no additional cost to approved users at St. Thomas. However, we currently maintain a limited pool of 100 licenses that are allocated based on academic and institutional priorities. If you already have access to another university-funded AI tool, we will prioritize assigning BoodleBox licenses to users without existing AI resources. License usage is regularly reviewed to ensure optimal distribution across the university community.
Q: Is my data secure in Boodlebox? A: Yes. Boodlebox maintains strict data privacy standards - all prompts are anonymized, knowledge is encrypted, and the AI models cannot train on your data. Your intellectual property and data remain protected. For detailed information on their security practices, visit the BoodleBox FAQ.
Q: Can I use Boodlebox for research? A: Absolutely! BoodleBox is an excellent tool for literature reviews, data analysis, and exploring research questions. The platform includes features specifically designed for academic research.
Q: How do I get help with Boodlebox? A: For all Boodlebox support needs, including technical issues, account questions, or usage guidance, please use the support and feedback options built into Boodlebox - found by clicking on your account icon in the top right corner of the screen. One of the best ways to get support is by using the "Submit Feedback" button located in the Boodlebox menu. If you continue to have challenges, you can use the "Click to Request Service" button to the right. Our dedicated support team will respond to your inquiry promptly.
Q: Can students access Boodlebox? A: Students do not receive individual licenses. However, faculty may request access for collaborative projects involving students. In such cases, the faculty member should submit a request through the "Click to Request Service" button explaining the educational need.