Leaving St. Thomas Checklist for Students

Account Expiration

Student accounts expire 365 days after their last active term or graduation based on university policy. 

You will receive several warning messages in your inbox beginning 90 days, 30 days, seven days, and one day prior to the expiration date. 

You will have temporary (~5 years) access to Murphy Online to access your unofficial transcript and tax information. If you forget your username as an alumni, simply go to our Password Reset article to get back into your Murphy Online account. However, once expired, you will lose all access to other university services that require a username and password (i.e. email, Canvas, library databases, Office 365, use of the computer labs, etc.). All files, e-mail messages and contacts stored on the server will be permanently deleted.

Transition Checklist

Use the checklist below to ensure you are prepared for making the transition out of St. Thomas.

1. Remember your login for Murphy Online

You won't be logging into your account as frequently as an alumni, but you will need to access it for Murphy Online to view your unofficial transcript and access any tax forms. Setup security questions now so that if you need to reset your password you will be back into your account in no time. Instructions to setup security questions as an alumni are available here.

2. Learn how to obtain your transcript

You can request an official or unofficial transcript through Murphy Online. View instructions here

3. Backup Emails and Contacts

You are responsible for forwarding any important email messages from your St. Thomas account to a personal secondary email address (eg. Gmail). If there are any contacts you wish to save from correspondences done through your university email, it is important that you save these as well. 

4. Save Canvas files and assignments you want to keep

Before you lose access, download any assignments or resources from your courses that you wish to keep for your portfolio or for reference. To do this simply login to Canvas, go to your Account > Settings. Then click the "Download Submissions" button.

5. Move personal files out of OneDrive

St. Thomas offers students the option of storing files in OneDrive. These files will be deleted and cannot be retrieved after the account is deleted. It is important that you save these before you lose access.

6. Disconnect your St. Thomas email from other services (eg. Amazon Prime, Spotify, Social Media, etc.)

After your account expires, you will not longer be able to access your email. It is important that if your St. Thomas account is connected to any other service such as social media, Amazon Prime, Spotify, or services you may have received an educational discount from that you disconnect these services and update those accounts with a personal email. This is important because you won't be able to reset your password on those other accounts once your St. Thomas email is no longer active.

7. Notify others of email change

You can set up features that will help others trying to reach you. Create an automatic reply through Outlook App or through Office365.com Outlook WebApp to let others know of your new email address to be reached at after graduation. 

8. Learn about alumni resources

While some resources become limited, you can still access library resources as alumni while on campus. St. Thomas also offers a variety of services and use of campus facilities, discount tickets, continuing education discounts, career services and more through the Alumni Association.


Article ID: 97796
Fri 2/7/20 4:22 PM
Fri 10/14/22 11:24 AM